Wedding planning season is in full swing! As you are visiting venues, you are most likely meeting with venue coordinator. A question that I get asked quite frequently is what is the difference between a venue coordinator and a wedding planner? Today I am going to explain the difference.
A venue coordinator is strictly there for the venue. Their duties are to represent the property and to make sure that you are getting what you were promised in the contract. They are there to make sure that the venue is set up to specifications, food is out at the appropriate time, tear down is done properly, etc.. They have boundaries and while they are there to help your day run smoothly, they are not there solely for the bride and groom. There is a chance that the same person that you dealt with will not be the same person that is there on your wedding day.
A wedding planner will be there every step of the way from and has the sole responsibility to make sure that the bride and groom's needs are met and that their wedding is everything that they have dreamed of. They will be the liaison to make sure that you are not only getting what the venue's contract states but what all of the vendors contracts state.
Your wedding planner will be with you all day, telling you when things will happen throughout the day and night such as pictures, cake cutting, bouquet toss, etc.. As a wedding planner, I am there from when the first vendor loads in to when the last vendor loads out. They coordinate with all of the vendors to make sure that things run as seamlessly as possible.
In conclusion, a wedding planner and a venue coordinator work in unison together. I love having a good venue coordinator because they are a big help to make sure that everything runs smoothly. They are a valuable asset to the wedding planning process. It is important to know the difference between the two though to avoid frustration and disappointment in the long run.
Happy New Year! I hope that you had a great holiday season! 2015 was definitely a defining year for me and Posh Occasions. I was blessed this year to be able to go full-time with Posh Occasions and have loved every minute of it. I was able to plan and coordinate some amazing weddings and met some of the cutest couples out there. I am so beyond humbled that I get to help and see people on one of the best days of their life and call it my job. I want to give a special thanks to my sweet husband who is my biggest supporter and cheerleader. Without him, none of this would be possible.
I am so excited of what is to come in 2016!! I already have several amazing couples that I have been working with and I can't wait to make their wedding the one of their dreams. I have been so excited to see all of the posts of couples getting engaged over the holidays!! Congratulations! This is a very exciting time of your life! Take it all in and savor the moment, it will go by so fast. Once it all settles in, you will want to start planning immediately... So much to do, where do you start? I have a few suggestions of what you should do before you start booking venues and putting down deposits.
First and foremost, determine a budget. This doesn't have to be an exact figure but a round about number of what you are wanting to spend. This number will help you determine almost every other decision in the planning process. There is no right or wrong number, the costs of weddings fluctuate so much depending on what you are looking for. Do some research and find a reasonable amount that you are willing to spend.
Second, you will want to write out a guest list. When choosing your venue or caterer, one of the first questions that you will be asked is how many guests will be attending. Venues can only accommodate a certain amount of people so having an idea of how many guests will be attending will determine what type of venue you will want to look at.
Third, determine a round about date. When looking for a venue, you will want to give them a date so they can let you know if they have the availability. Be flexible when it comes to the date that you are looking at. Some places offer a discount if you book on Friday or Sunday, especially in the busier months.
This is an exciting time in your life. Make sure you are prepared when you start the planning process, it can be overwhelming. If you get to a point where you feel like you need help or you are overwhelmed, get help from a professional. Having someone who you can lean on to help with the planning process will allow you to enjoy every moment that much more.
Ashley Porter started Posh Occasions to share her love for planning and executing events.