Wedding planning season is in full swing! As you are visiting venues, you are most likely meeting with venue coordinator. A question that I get asked quite frequently is what is the difference between a venue coordinator and a wedding planner? Today I am going to explain the difference.
A venue coordinator is strictly there for the venue. Their duties are to represent the property and to make sure that you are getting what you were promised in the contract. They are there to make sure that the venue is set up to specifications, food is out at the appropriate time, tear down is done properly, etc.. They have boundaries and while they are there to help your day run smoothly, they are not there solely for the bride and groom. There is a chance that the same person that you dealt with will not be the same person that is there on your wedding day.
A wedding planner will be there every step of the way from and has the sole responsibility to make sure that the bride and groom's needs are met and that their wedding is everything that they have dreamed of. They will be the liaison to make sure that you are not only getting what the venue's contract states but what all of the vendors contracts state.
Your wedding planner will be with you all day, telling you when things will happen throughout the day and night such as pictures, cake cutting, bouquet toss, etc.. As a wedding planner, I am there from when the first vendor loads in to when the last vendor loads out. They coordinate with all of the vendors to make sure that things run as seamlessly as possible.
In conclusion, a wedding planner and a venue coordinator work in unison together. I love having a good venue coordinator because they are a big help to make sure that everything runs smoothly. They are a valuable asset to the wedding planning process. It is important to know the difference between the two though to avoid frustration and disappointment in the long run.
Happy New Year! I hope that you had a great holiday season! 2015 was definitely a defining year for me and Posh Occasions. I was blessed this year to be able to go full-time with Posh Occasions and have loved every minute of it. I was able to plan and coordinate some amazing weddings and met some of the cutest couples out there. I am so beyond humbled that I get to help and see people on one of the best days of their life and call it my job. I want to give a special thanks to my sweet husband who is my biggest supporter and cheerleader. Without him, none of this would be possible.
I am so excited of what is to come in 2016!! I already have several amazing couples that I have been working with and I can't wait to make their wedding the one of their dreams. I have been so excited to see all of the posts of couples getting engaged over the holidays!! Congratulations! This is a very exciting time of your life! Take it all in and savor the moment, it will go by so fast. Once it all settles in, you will want to start planning immediately... So much to do, where do you start? I have a few suggestions of what you should do before you start booking venues and putting down deposits.
First and foremost, determine a budget. This doesn't have to be an exact figure but a round about number of what you are wanting to spend. This number will help you determine almost every other decision in the planning process. There is no right or wrong number, the costs of weddings fluctuate so much depending on what you are looking for. Do some research and find a reasonable amount that you are willing to spend.
Second, you will want to write out a guest list. When choosing your venue or caterer, one of the first questions that you will be asked is how many guests will be attending. Venues can only accommodate a certain amount of people so having an idea of how many guests will be attending will determine what type of venue you will want to look at.
Third, determine a round about date. When looking for a venue, you will want to give them a date so they can let you know if they have the availability. Be flexible when it comes to the date that you are looking at. Some places offer a discount if you book on Friday or Sunday, especially in the busier months.
This is an exciting time in your life. Make sure you are prepared when you start the planning process, it can be overwhelming. If you get to a point where you feel like you need help or you are overwhelmed, get help from a professional. Having someone who you can lean on to help with the planning process will allow you to enjoy every moment that much more.
Most of us don't realize how much work goes into planning a wedding until we are in the middle of all of the details. While we wish that we had the money to hire a full wedding planner, most of us are looking for ways to make our dollars stretch further. This is where the day-of wedding coordinator comes in. Today I will be starting a 4 part series on why you should hire a Day-of Wedding Coordinator.
What is a Day-of Wedding Coordinator?
A Day-of Coordinator is also considered the event manager. They take all of the hard work you have taken planning your special day and put the plan into action. They are typically hired a couple months out and start working with the couple 3-4 weeks before the wedding. Once hired, the day-of coordinator's responsibilities include:
Why hire a Day-of Wedding Coordinator?
The main reason to hire a day-of coordinator is so you can simply relax and enjoy your wedding day! You have planned every little detail for your wedding day, you should be able to enjoy everything you have planned for and just take in this special moment. You shouldn't be running around "like a chicken with your head cut off"! You shouldn't have to worry about making sure things are set up correctly, whether a vendor has issues, trying to wrangle up people for pictures, making sure things are cleaned up at the end of the evening, etc.. You should be able to cherish every moment of the day. Afterall, you are marrying the love of your life and you should celebrate this special time!
Check back next week for more on hiring a day-of wedding coordinator!!
If you are interested in more information, contact us!!
So I haven't posted in a while, I have been making some life changes!! For those of you who don't know, I am excited to announce that I have been able to quit my day job and pursue my dreams of planning events full time!! Since my last day of the corporate world in March, I have been extremely busy and can't wait to share the weddings that I coordinated and other events that I have worked on! I am so excited for this new journey and can't wait to share my success with you! Meanwhile, if you know anyone who needs an event planner or even a day of coordinator, please pass along my info! Like Posh Occasions on Facebook, Instagram & Twitter & share my page with your friends. I couldn't do this without the support of my friends and family! Love you all!! Until next time!!
Happy New Year! I love the beginning of a new year. It gives me the chance to reflect on the past year and set goals for the upcoming year. This past year was a great start for Posh Occasions! All of my clients were awesome and I had a blast making events memorable and special. I also started doing some marketing, which I thoroughly enjoy. Both planning events and doing marketing are my passions and I am so excited that I got to start living out my dreams this past year. I am thankful for my husband for fully supporting my dream of starting an event planning and marketing company and helping make my dreams come true. I have a great support system of family and friends that have given me encouragement and guidance in this new journey.
I am so excited to see what 2015 has to bring for my business. I already have a couple weddings booked and clients for marketing, it is already starting off to be a good year! It is only going to get better as I have some plans in the works to expand and gain more business and clients. If you know of anyone who is in need of marketing or event planning services, I would love the opportunity to earn their business.
One of my main goals for this year is to blog more and expand my writing abilities so make sure to follow my blog! Give me input and let me know what I should work on. Be on the lookout soon for some website updates with pictures from my events last year and ideas for events for 2015. I want to wish everyone a safe and happy 2015! Be positive, encouraging and love everyone!
We are so excited to announce that Posh Occasions is now offering marketing services! Anything from social media and online marketing to print marketing, we will customize a plan to fit your needs! Stay tuned for more information and pricing soon on our website. If you are interested in learning more, call us today for a free consultation!
This winter has been crazy! Here in the Nashville area, we have had brutal cold temperatures and ice storms, Atlanta had a major snowstorm that shut the city down and on the East Coast, there were record topping snow totals. I don't know about you but I am ready for Spring!!
I am ready for warm weather, blooming flowers and birds chirping. I am ready for sitting outside on a sunny day reading a book and sipping on some lemonade. Most of all, I am ready for all of the festivities that come up in the spring. There are so many things to do outside which is so enjoyable because people have been locked up inside for 3 months.
Spring is a time for family with Easter and Mother's Day and beautiful weddings. In the next month or so, I will be updating this website and giving some insight on spring wedding and party ideas. Let me know if there is something you would like for me to talk about! Also, we are offering free consultations for your upcoming event, call us today to book an appointment!
What are you looking forward to this spring?
Thanksgiving. It is the time of year when families get together, we watch parades, root on our favorite football teams and eat a ton of food. This time of year I like to focus on what we are thankful for. I am thankful for my family; I have an amazing husband and two step-sons that I love as my own, I have the most amazing parents and inlaws who support us through anything, I have my sister who I love no matter what and the cutest nephew ever. I am also thankful for our friends; we have the best friends in the world who we laugh with, cry with and can turn to when we really need them. I am thankful for our health; we have been blessed with our health when we know so many people who are hurting and sick. I am thankful most of all for Jesus Christ our savior who died on the cross for our sins; he is there for us when we need it and don't deserve it and never lets us down. I need to be better at recognizing what I am thankful for all year round and not just this time of year. That will be one of my goals next year, I will keep you posted on my progress. As you go through this Thanksgiving, take a minute and think of what you are thankful for. There are so many things to be thankful for all around us, sometimes we just need to slow down and take it all in.
What are you thankful for this Thanksgiving?
This time of year between Thanksgiving and New Years has always been my favorite time of year. It is all about family and celebrating the birth of Jesus. Twinkling lights, Christmas carols, shopping and celebrations are all around us. It can also be a very stressful time. From trying to make sure that all presents are bought to planning that family get together, we all want to make sure that things run flawlessly. Whatever event you are planning, let us take the stress away and coordinate all of the details for you. From small get togethers to large corporate events, we can arrange the perfect event at any budget. Contact us today for a free consultation!
As the weather warms up, all of us are looking for a reason celebrate the season. Memorial Day is right around the corner and the kick-off to the summer season. Some of my favorite memories are from summer parties. Whether you are looking for a close intimate get together with close friends or a blow-out summer shindig, I can help you make it the party that everyone will be talking about.
Ashley Porter started Posh Occasions to share her love for planning and executing events.